PRIVACY POLICY

Privacy Policy for Spirit Wellness

Spirit Wellness (“we,” “our,” or “us”) is deeply committed to respecting and protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you interact with us, whether through our website, donations, events, or any other engagements. As a nonprofit organization registered in South Dakota, we adhere to stringent data protection practices to maintain the highest standards of privacy and security for our donors, volunteers, beneficiaries, and supporters.

1. Information We Collect

We collect personal information only when it is necessary to support our mission and provide our services. This information may include:

•Contact Information: Name, email address, phone number, and mailing address.

•Donation Information: Payment details (e.g., credit card information, bank details)and history of donations made to Spirit Wellness.

•Demographic Information: Limited details about your age, gender, or other demographic data, when relevant.

• Interaction Data: Information from your interactions with us, such as attendance at events, volunteering records, or website usage data (including IP addresses, browser type, and cookies, when permitted by law).

We strive to limit the collection of personal information to only what is necessary for our operations and to protect the privacy of all individuals involved.

2. How We Use Your Information

The personal information we collect is used strictly for the following purposes:

• Processing Donations: To securely process your donation, issue receipts, and provide acknowledgment letters.

• Communication: To send you updates on our programs, initiatives, and events if you have opted to receive them. You may unsubscribe from these communications at any time.

• Compliance: To comply with legal and regulatory obligations, such as reporting requirements and tax documentation.

• Operations: To manage volunteers, coordinate events, and fulfill the mission of Spirit Wellness

3. Data Security

We prioritize data security and employ multiple layers of protection to safeguard your personal information. We take the following measures to ensure that your information is secure:

•Encryption: All sensitive data, including financial information, is encrypted both at rest and during transmission using industry-standard encryption protocols (e.g., TLS/SSL).

•Access Control: Access to personal information is restricted to authorized personnel only and is based on the principle of least privilege. All employees and volunteers are trained on data security practices.

• Data Minimization: We only retain personal data for as long as necessary to fulfill the purpose for which it was collected and to comply with legal obligations. When data is no longer required, we securely delete or anonymize it.

• Regular Audits: We conduct regular security audits and vulnerability assessments to ensure our data protection practices remain up to date.

4. Information Sharing and Disclosure

Spirit Wellness does not sell, trade, rent, or share your personal information with third parties, except under the following limited circumstances:

• Service Providers: We may share personal information with trusted third-party service providers who assist us in processing donations, managing communications, or providing other essential services. These providers are contractually obligated to use the information solely for the purposes specified by us and to maintain strict confidentiality.

• Legal Requirements: We may disclose personal information if required by law, such as in response to a subpoena, court order, or other government request.

• Protection of Rights: In rare cases, we may disclose information to protect the rights, property, or safety of Spirit Wellness, our donors, volunteers, or others, as necessary and permissible by law.

5. Your Privacy Rights

We are committed to ensuring transparency and empowering you to exercise control over your personal information. As such, you have the following rights:

• Access: You may request access to the personal information we hold about you and ask us how it is used and shared.

• Correction: You may request that we correct any inaccurate or incomplete information.

• Deletion: You may request the deletion of your personal information, subject to legal and contractual obligations.

• Opt-Out: You may opt out of receiving marketing or informational emails from us at any time by using the unsubscribe link in our emails or by contacting us directly. To exercise any of these rights, please contact us at: [email protected]. We may require verification of your identity before processing your request.

6. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Once personal information is no longer needed, we will securely delete or anonymize it in accordance with industry standards and applicable laws.

7. International Data Transfers

If you are accessing our website or engaging with Spirit Wellness from outside the United States, please be aware that your information will be transferred to and processed in the United States, where our servers are located. By using our website or engaging with us, you consent to this transfer and processing of information in the United States in compliance with applicable privacy and data protection laws.

8. Children’s Privacy

Spirit Wellness does not knowingly collect personal information from children under the age of 13. If we become aware that we have inadvertently collected such information, we will take steps to delete it as soon as possible. If you believe that we might have any information from or about a child under 13, please contact us at [email protected].

9. Cookies and Tracking Technologies

Our website may use cookies or similar tracking technologies to enhance your browsing experience. These cookies are used to track site usage and help us improve our website. You may control the use of cookies through your browser settings; however, disabling cookies may affect certain features of the website modified

We do not use cookies to track users across third-party websites, and we do not allow third parties to track or collect personal information on our website for advertising purposes.

10. Policy Updates

We reserve the right to update or modify this Privacy Policy at any time. Changes will be effective immediately upon posting the revised policy on this page, with an updated revision date. We encourage you to review this Privacy Policy periodically to remain informed of how we protect your personal information.

11. Contact Us

If you have any questions, concerns, or complaints about this Privacy Policy, or if you wish to exercise your privacy rights, please contact us at: [email protected]